8Manage PM vs Trello vs Lark: Best enterprise project management

2025-06-10

In the context of environmental uncertainty, tight project bandwidth, and increasing requirements for team collaboration, choosing a project management software that suits your team and project type has become the top priority for many companies digital management transformation. This article will deeply compare three common project management software, 8Manage PM , Trello , and Lark, from multiple dimensions such as functional dimensions, applicable scenarios, and management depth, to help you make a more scientific and more suitable selection decision for the actual needs of the enterprise.

Overview of three project management software

| Tools| Positioning| Core Features| Applicable People|
|--------------|--------------------|------------------------------|------------------------------|
| 8Manage PM | Enterprise-level project management system | Integrated project lifecycle management | Project-based organizations, medium and large enterprises |
| Trello | Kanban-style task management tool | Visual drag and drop, simple allocation | Individuals, small teams, agile development teams |
| Lark | Collaborative office platform | Instant messaging + document collaboration + task management | Small and medium-sized enterprises, department-level collaboration |

Comprehensive comparison of the functions of three project management software

1. Project planning and task breakdown

• Trello: Suitable for simple task decomposition and process planning. It supports board, column and card models, is easy to drag and drop, and is suitable for agile development.

• Lark: Organizes tasks through documents and tables, supports schedule planning, task lists, forms, etc., and is suitable for lightweight project collaboration.

• 8Manage PM: Supports WBS (Work Breakdown Structure), which can perform task classification, dependency setting and resource allocation, and is suitable for refined management of complex projects.

2. Project progress tracking

• Trello: It relies on manual updates, lacks Gantt charts and progress linkage functions, and the overall progress of the project is difficult to control.

• Lark: Provides basic progress visualization, suitable for project overviews with a small number of tasks.

• 8Manage PM: Automatically generates progress reports based on task status, supports linkage with time, cost, and working hours, and realizes full-process progress management.

3. Cost, resource and time management

• Trello & Lark: Both lack system-level cost and human resource management capabilities and cannot meet enterprise-level resource allocation needs.

• 8Manage PM: supports project budgeting, actual cost entry, staff time tracking and resource allocation. It is suitable for enterprise projects that require detailed cost accounting and time statistics.

4. Risk and quality management

• Trello & Lark: Lacking built-in risk control and quality assessment modules, it is difficult to support standardized project delivery.

• 8Manage PM: It has a complete risk registration, assessment and tracking mechanism, built-in quality inspection nodes and product delivery management, and is adapted to the standardized delivery process.

5. Collaboration and permission control

• Trello & Lark: Focus on open collaboration, with relatively simple permission management, suitable for small teams with high trust.

• 8Manage PM: Supports permission allocation based on organizational structure, and can set multi-level permissions for projects, tasks, documents, etc., which is suitable for medium and large cross-departmental collaboration projects.

6. Data visualization and report output

• Trello & Lark: They are mainly based on panels and task views, lacking multi-dimensional data statistics and business dashboards.

• 8Manage PM: It has built-in multiple project views (Gantt chart, Kanban board , burndown chart, etc.) and report templates, making it easier for decision-makers to understand the project status in real time.

7. Project portfolio and multi-project management

• Trello & Lark: Limited support for multi-project management, requiring reliance on plug-ins or external tools to achieve cross-project coordination.

• 8Manage PM: Natively supports project portfolio management, which can centrally control the goals, resources, risks and progress of multiple projects, and is suitable for project concurrent organizational structures.

Recommended application scenarios

| Scenario type| Recommended tools| Reasons for recommendation|
|----------------------|------------|----------------------------------------|
| Multi-project parallel/large delivery-oriented enterprises | 8Manage PM | Supports full-process management of complex projects, optimal resource allocation, and data-driven decision-making |
| Startups/Freelancers | Trello | Free and easy to use, simple interface, suitable for lightweight task management |
| Department collaboration/cross-functional communication | Lark | With IM + document + task functions, integrated office experience |

Summary: How to choose the project management tool that suits you?

If you care about a simple task view, a low barrier to entry, and suitability for individuals or small agile teams, Trello is a good choice for lightweight management.

If your project collaboration needs are based on efficient communication and data sharing, Lark can meet most department-level collaboration needs.

If your companys project cycle is long, the tasks are complex, involve multi-department collaboration, and require standardized delivery and process control, 8Manage PM will provide you with systematic and sustainable project management capabilities, which is an important tool for improving project maturity . If you want to learn more about 8Manage PM enterprise-level project management system, please visit the official website or apply for a trial.

FAQ

1. Does the project management software need to be deployed locally? Does it support the cloud?

Both Trello and Lark are cloud-based products that do not require local deployment and are ready to use, making them suitable for companies with low IT resource requirements.
8Manage PM supports local deployment and SaaS cloud models. Enterprises can flexibly choose according to information security strategies and usage preferences to meet the needs of industries with high requirements for data compliance such as high-tech manufacturing, R&D, and financial services .

2. Do project members need to have a professional background in project management to use these tools?

Trello and Lark have low entry barriers, and even non-project management professionals can quickly get started, making them suitable for general teams.
8Manage PM has a more complete functional system, and is aimed at enterprise-level project management practices. Although it has many functions, through role-based permission control, configurable templates, and training support, ordinary project members can also use it according to their responsibilities without having to master all modules.

3. Can these tools be integrated with our existing office systems?

Trello supports integration with some tools through third-party plugins, but customization capabilities are limited;
Lark itself is a platform-based product that supports open APIs and is easy to integrate with other applications in the Lark ecosystem;
8Manage PM provides a variety of interfaces and supports connection with mainstream systems such as ERP, HR, finance, CRM, etc., making it easier for enterprises to achieve end-to-end process integration.