2025 Procurement Software: Top 10 SRM Systems Reviewed

2025-08-01

As enterprises undergo digital transformation, procurement management has become a key component in reducing costs, increasing efficiency, and ensuring supply chain stability. Professional procurement management systems like 8Manage SRM are helping companies build intelligent procurement processes. Faced with so many SRM solutions, how should companies choose?
 
This article will combine functional coverage, usage scenarios, system flexibility and market adaptability to take stock of the ten most user-friendly procurement management systems that will perform well in the Chinese market in 2025, such as 8Manage and Kingdee Cloud, to help companies make efficient selections.

Key points to pay attention to when selecting a purchasing management system

 
When choosing a procurement system, companies usually focus on the following core elements:
• Whether the entire procurement process is digitally supported: From demand planning, sourcing, approval, order placement, to reconciliation and payment, is the process traceable and automated?
• Supplier management capabilities: whether there are supplier registration, rating, performance analysis, and blacklist mechanisms;
• System openness and scalability: whether it supports integration with ERP, finance, inventory and other systems;
• Adaptability to industry characteristics and organizational complexity: whether it supports group management, project-based procurement, and multi-organization collaboration;
• Whether it has the ability to analyze procurement data and issue risk warnings.
 
The following is an introduction to the 10 most representative procurement management systems on the market.

Introduction to the Top Ten Mainstream SRM Purchasing Management Systems (2025 Edition)

1. 8Manage SRM

The 8Manage SRM procurement management system is an integrated procurement management system that covers the entire procurement process. It offers SaaS cloud deployment, reducing initial investment and maintenance costs, and is suitable for enterprises of all sizes and project-based organizations. Features include full-process control from purchase requisition to fulfillment payment, a supplier performance rating mechanism, contract execution tracking, and electronic approval processes. The system supports group, multi-organization, and multi-currency collaborative management, facilitating integration with ERP, financial, and other systems. It is suitable for enterprises with high requirements for compliance and procurement collaboration. Typical customers include Tianjian Group and Chow Sang Sang, and the system is widely used in manufacturing , construction , and retail industries.

2. UFIDA Procurement Cloud

As a core module of the UFIDA BIP platform, UFIDA Procurement Cloud primarily serves state-owned enterprises and large corporate groups. This system emphasizes integration with budget and financial systems and features a comprehensive approval mechanism and compliance control measures. It supports centralized procurement, catalog management, and supplier access control, making it suitable for enterprises with strict control requirements and complex organizational structures.
 

3. Kingdee Cloud Starry Sky Procurement Module

 
Kingdee Cloud Stars procurement module is suitable for small and medium-sized enterprises, featuring a modular architecture and flexible deployment. The system supports daily procurement process management, price control, and procurement statistics. When combined with the Kingdee financial system, it forms a comprehensive closed-loop management system. It is ideal for enterprises initially embarking on digital procurement, emphasizing ease of use and rapid rollout.
 

4. Chanjet

 
This system is primarily designed for small businesses or individual industrial and commercial users, emphasizing streamlined processes and low barriers to entry. Its functionality focuses on order management, supplier records, approvals, and inbound and outbound processing, making it suitable for businesses with relatively simple procurement operations and limited IT resources.
 

5. Yiqicai

 
Yiqicai is a procurement management platform that supports multi-organizational collaboration and is suitable for large enterprise groups or organizations with multiple business units. Its core features include centralized procurement, decentralized business management, multi-dimensional supplier performance analysis, and support for mobile procurement approval and data dashboards. The system is highly open and supports deep customization.
 

6. Oracle Procurement Cloud

 
Oracles cloud procurement solution offers powerful intelligent analytics and global deployment capabilities. Its ideal for multinational enterprises and organizations with complex cross-border procurement needs. The system supports global supplier collaboration, multi-currency settlement, contract management, and spend analysis, emphasizing procurement intelligence and risk prediction.

7. SAP Ariba

 
SAP Ariba is a globally adopted procurement collaboration platform for Fortune 500 companies and organizations with complex supply chains. Based on a buyer-supplier network concept, it covers the entire process from sourcing, contracting, fulfillment, invoicing, and payment, making it suitable for large multinational companies conducting centralized procurement and global sourcing.
 

8. Mingyuan Cloud Procurement

 
Mingyuan Cloud Procurement focuses on project-based industries like construction and real estate, providing engineering procurement, subcontract management, and contract fulfillment capabilities, emphasizing material supply assurance and cost control throughout the project lifecycle. Its ideal for enterprises with complex engineering procurement scenarios involving multi-role collaboration.

9. Zhenyun SRM

 
The Zhenyun SRM system is suitable for industries like manufacturing and fast-moving consumer goods, focusing on procurement contract management, contract performance control, and payment process automation. The system supports data integration throughout the entire process, from inquiry and price comparison to contract execution, focusing on improving approval efficiency and risk control.

10. Dingjie Procurement System

 
Dingzhis procurement system is designed for manufacturing users, emphasizing the integrated linkage of procurement with production, inventory, and planning modules. Its ideal for companies focused on precise inventory control and coordinated production material planning, supporting common manufacturing functions such as barcode scanning, QR code scanning, and batch tracking.

3. How should enterprises choose a suitable procurement management system?

 
During the selection process, enterprises should prioritize their own business processes, organizational complexity, and information technology foundation:
• SMEs may prioritize products with flexible deployment and short implementation cycles, such as 8Manage Procurement Module SaaS and Chanjet;
• Manufacturing and project-based companies should focus on process depth and system integration capabilities, and may focus on evaluating Dingjie, 8Manage, and Mingyuan Cloud;
• State-owned enterprises or group companies need to focus on budget integration, authority control and audit compliance functions, such as UFIDA Procurement Cloud;
• Companies with cross-border procurement needs should give priority to systems with global deployment capabilities, such as SAP Ariba and Oracle.

Frequently Asked Questions about SRM Purchasing Management System ( FAQ ) 

1. What is an SRM system? How does it differ from ERP?

 
SRM systems focus on managing relationships with suppliers and the procurement process, emphasizing collaboration throughout the entire process, from sourcing, quotation inquiry, bidding, and payment. ERP systems, on the other hand, focus more on integrating internal resources. While many ERP systems also include procurement modules, SRM systems offer deeper and more detailed functionality in areas such as supplier collaboration, performance evaluation, and e-tendering. The two systems can be integrated and used together.
 

2. Do small and medium-sized enterprises need to deploy a procurement management system?

 
Absolutely necessary. As businesses grow, relying on manual management or Excel spreadsheets for procurement processes can easily lead to problems such as approval delays, duplicate purchases, and poor cost control. Even small and medium-sized businesses can choose a lightweight, modularly deployable SRM system, gradually digitizing basic purchase requisition and order management.
 

3. Is the SRM system suitable for engineering or project-based procurement scenarios?

 
Ideal for project-based businesses (such as construction, real estate, and manufacturing), procurement often involves complex processes such as multiple batches, multiple suppliers, contract staging, and contract performance verification. SRM systems can manage procurement progress across projects, track supplier performance, allocate budgets, and aggregate costs, helping to improve overall project procurement efficiency and control.

Conclusion

 
By 2025, the SRM procurement management system will have evolved from a "process tool" to a "strategic platform." It not only improves procurement efficiency but also plays a key role in reducing costs, increasing efficiency, controlling risks, and facilitating supply chain collaboration. We hope the above comparison provides valuable guidance for your system selection.